Key Responsibilities

• Schedule meetings across multiple stakeholders and manage calendar logistics
• Coordinate 1:1 check-ins with CEOs and support follow-up (notes, connections, next steps)
• Assist with scheduling Women’s Circle sessions, speaker sessions, and general calendar management
• Support personal scheduling as needed

• Maintain and update contact records in Glue Up and Mailchimp
• Upload and organize contact lists
• Manage follow-up workflows in Glue Up
• Subscribe and segment contacts for communications

• Execute Gmass campaigns and email sends using pre-approved templates
• Format and schedule newsletters and basic communications
• Draft and schedule social media posts; engage with member content (comments, amplification)
• Announcements
• Thought-leadership style posts in Client’s voice
• Reposts / shares of relevant activities from Client’s network
• Identifying items from Client’s network that may be suitable for newsletters, and listing them for the Client or Client’s comms lead
• Support LinkedIn posting and light content distribution

• Use client-approved templates for:
  • Sponsorship outreach
  • Ripple Fest communications
  • Member connections and follow-ups

• Track applications and participant data (e.g., Women’s Circles)
• Send invoices and follow up on payments (with guidance)
• Assist with onboarding logistics and participant coordination
• Support event setup (Zoom, timing, basic logistics)Download and share member pipeline report and status monthly

• Conduct light research (prospects, partners, tools)
• Support basic data tracking and organization
• Assist with ad hoc operational and administrative tasks 

• Research and schedule appointments (including insurance, pricing, and coordination with providers)
• Make calls to service providers when needed (e.g., scheduling, confirmations, basic info)
• Conduct light travel research and coordinate purchases or gifts
• Support secure setup and use of payment methods (credit card/ACH) for approved expenses
• Assist with home and moving logistics (e.g., sourcing movers, researching service providers)
• Provide light support for personal projects (e.g., setting up weekly planning sheets, summarizing materials, uploading documents)

Compensation & Structure

• $15–$20/hour, depending on experience and location
• Approximately 15 hours per week, invoiced separately
• Time split roughly 50/50 between support for the Executive Director and the broader team 
• *Personal Scheduling time must be invoiced separately.

How to Apply